A successful board meeting, whether in person or via the internet requires careful planning and vigilance. It’s also crucial to establish an environment of cooperation and collaboration for your meetings that will help participants engage in healthy debate as well as gain new ideas.
The chair of the board (typically the president or community association manager) should be the one to preside over the board meetings. Each member of the board is entitled to express their opinions or to ask questions or to raise concerns. Then, the board should vote on the item. This will prevent any confusion in the future about what was discussed, decided on, and finally ratified by the boardroom.
Define the ultimate purpose of each item
Include a brief explanation of the goal of each item on the agenda. This will avoid confusion or the waste of time. It’s also useful to include a checkbox for each item that indicates whether it’s designed to provide information, help or arrive at a decision.
Don’t make a hasty decision
Many boards feel they must make decisions quickly to appease homeowners who are unhappy or avoid the need to deal with an issue that could go away by itself however this can set back your board and the community. Fast decisions are often not well implemented and lack the input of experts.
Examine Your Meetings at a Minimum Every Year
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