Data room confidential mode allows the administrator of the virtual data room to restrict the use of the VDR by a specific user based on IP address or device type. It’s a valuable tool for M&A deals as well as other shady business ventures.
A good provider will allow users to assign granular permissions and utilize two-factor authentication. They will also have a remote shred feature that deletes downloaded documents after an administrator has removed access. They will also be able handle the most popular formats for files such as PDFs and Excel XLSXs. The top providers can place a watermark on files that users download, which can deter people from sharing copies of the files online. They can also set an expiration date on files that are downloaded to prevent downloads that are not authorized.
Redaction is yet another useful tool that allows the administrator to hide (black out) specific portions of text or parts of a document from authorized users. This is crucial because it shields sensitive business data and personally identifiable information from hackers. Most reliable VDR providers can decrypt PDF, Doc, Docx, Txt, PPT, PPTX GIF, JPG and Q&A files.
Some providers let users print documents that automatically include a watermark. they may even permit users to download the original version of a file. In addition, a reliable provider will provide users with an answer-question feature that allows them to discuss documents in the data room, and save answers in Get More Info an easily searchable database. This is a valuable tool for M&A transactions as well as any due diligence project.